- Status
- Published
- Version
- 1.0
- Effective
- 19 June 2026
- Last reviewed
- 19 June 2026
- Review cycle
- Annually
- Last updated
- 19 June 2026
1. Our position
Sister EF Legacy of Purpose Foundation believes that every Rand stolen, diverted or misused is a betrayal of the people we exist to serve. We will not tolerate it from anyone, regardless of their role or seniority.
2. Scope
This policy applies to all Trustees, staff, volunteers, contractors, suppliers, partners and donors interacting with the Foundation.
3. What is prohibited
- Fraud — any deliberate deception to obtain money, goods or advantage.
- Theft — including diversion of donations, stock or equipment.
- Bribery — offering, giving, requesting or receiving anything of value to influence a decision.
- Kickbacks — undisclosed commissions in any transaction.
- Facilitation payments — small payments to expedite routine services.
- Money laundering — knowingly accepting proceeds of crime.
- False reporting — falsifying receipts, beneficiary counts, attendance, expenses or impact data.
4. Prevention
- Strong financial controls and segregation of duties.
- Dual signatories on all payments.
- Independent audit or review of annual financial statements.
- Conflict-of-interest declarations from all decision-makers.
- Vetting of suppliers and partners.
- Orientation for staff and volunteers on this policy.
5. Reporting
Any suspicion of fraud, bribery or corruption must be reported promptly to info@eflegacy.org. Reports may be made anonymously. Where a Trustee or member of leadership is implicated, the report should be directed to the Board Chair via the same address marked “Board Chair — Confidential”.
6. Whistle-blower protection
We protect anyone who raises a concern in good faith. Retaliation in any form is a disciplinary offence.
7. Response
Every report is taken seriously and investigated promptly, fairly and confidentially. Where the investigation confirms wrongdoing, the Foundation will:
- Take disciplinary action up to dismissal or termination of contract.
- Recover misappropriated funds or assets where possible.
- Report the matter to the South African Police Service and other relevant authorities.
- Notify donors whose funds were affected.
- Apply lessons learned to strengthen controls.
8. Records
All investigations, outcomes and corrective actions are documented and reviewed by the Board.
9. Training and awareness
This policy forms part of orientation for every new staff member and volunteer, and is reviewed annually by the Board.
Questions about this policy? Email info@eflegacy.org and a member of our team will respond within five working days.